Executive Assistant

Pearson Lanka (Pvt) Ltd

https://www.dreamjobs.lk/jobs/executive-assistant-4

<img alt="" src="/logo/0000000233/260_PMO.JPG" style="height:300px; width:882px" /> Executive Assistant Description Seeking a highly motivated and proactive Executive Assistant, who will drive and manage deliverables to outcomes. Interpersonal and communication skills are a critical component of this role which extends to the ability to work flexibly, across global time zones and cultures, and build strong relationships remotely. <table align="left" cellpadding="0" cellspacing="0"> <tbody> <tr> <td> Responsibilities <ul> <li> Diary management; ensuring effective and efficient use of your Manager’s time when scheduling appointments and communicating well on arrangements with all parties concerned;</li> <li> Screening incoming phone calls, mail and visitors and ensuring all queries, requests and correspondence are dealt with promptly and appropriately;</li> <li> Working closely with and proactively building good working relationships with management and their teams</li> <li> Proactively establishing good working relationships with others within all areas of Pearson to ensure day-to-day interactions run smoothly</li> <li> Managing information and communication flows between board members (and their assistants) as well as troubleshooting requests by email</li> <li> Organizing all travel arrangements efficiently both within the EU and globally, including visa applications, booking of accommodation, cars and dining reservations</li> <li> Processing of expenses</li> <li> Arranging Video Conferences and Conference Calls within different time zones</li> <li> Meet and greet external visitors from reception at all levels of seniority, providing refreshments where appropriate;</li> <li> Effective and timely assistance with editing of high quality presentations/documents and on occasion, assistance with creation of same</li> <li> Arranging/organizing department events as required, including Management away days</li> <li> Making appropriate reservations for breakfast / lunch / dinner appointments</li> <li> Ad hoc assistance with direct report’s travel and arrangement of associated meetings</li> <li> Occasional minute taking</li> </ul> Qualifications <ul> <li> Real energy, enthusiasm and professionalism</li> <li> The ability to think and respond quickly and work on your own initiative with minimum supervision;</li> <li> Excellent organisational skills with an ability to plan and prioritize;</li> <li> Strong interpersonal and communication skills;</li> <li> Proactivity and good problem solving skills;</li> <li> An ability to perform effectively under high-pressure situations</li> <li> Confidence and maturity to deal with people both internally and externally, including the ability to liaise with staff at all levels of seniority</li> <li> Adaptable team player with a positive attitude;</li> <li> Strong IT Literacy including Microsoft Office (Word, PowerPoint, Excel);</li> </ul> Apply Here: https://pearson.taleo.net/careersection/ex/jobdetail.ftl?job=1618580 </td> </tr> </tbody> </table> <div> </div>