<p><strong>Designation – Administration, Assistant </strong></p> <p><strong>Division – Support </strong></p> <p><strong>Staff Type – Permanent </strong></p> <p> </p> <p><strong>Responsibilities</strong></p> <p> </p> <ul> <li>Ensure the cleanliness and general maintenance of the office in order to provide a healthy and safe working environment to the workforce by performing activities such as: <ul> <li>Supervise the cleaning of the office premises</li> <li>Allocate work to cleaning staff appropriately</li> <li>Monitor daily issuing of required toiletries for the washrooms</li> <li>Conduct regular inspections daily</li> <li>Ensure all office furniture & fittings are in working condition with help from relevant building supervisors</li> <li>Water dispenser, air conditioning etc to be serviced periodically</li> </ul> </li> <li>Coordinate with relevant cleaning suppliers, gather information pertaining to quotations and forward information to line supervisor to evaluate the best supplier to fulfil administrative requirements. <ul> <li>Best vendor selected within budgets and good quality products</li> <li>Facilitate and follow up on approvals for the relevant purchases for the office and set it up in SAP.</li> <li>Submit invoices with approval for payments to Finance</li> </ul> </li> <li>Maintain adequately stocked pantry, water for the water dispenser, First Aid kits and stationery in office.</li> <li>Assist associates with all transport requirements, including managing MAST vehicles & drivers.</li> <li>Manage the meeting room reservations accordingly</li> <li>Manage Electronic Travel Approval (ETA) for all MAST overseas associates travelling to Sri Lanka.</li> <li>Liaise with associates provided with fuel cards and follow up on collecting same at the time of termination</li> <li>Manage the distribution and maintain records of office car park passes for associates</li> <li>Oversee the service quality of the reception</li> </ul> <p> </p> <p> </p> <p><strong>Qualifications </strong></p> <p> </p> <ul> <li>Diploma or relevant qualification</li> <li>3-5 years practical experience in managing maintenance in the office</li> <li>Well organized, attention to detail, good communication skills and be able to work independently</li> <li>A good command in English & Sinhala (Both spoken & written)</li> <li>A good team player with a proactive outlook and drive towards excellence</li> <li>Computer Literacy in Microsoft office will be an added qualification</li> </ul> <p> </p>